Ativo Programs for Jira 📖 Documentation
  • Getting started
    • Quickstart guide
    • Prerequisites
    • Installation
      • Updates
    • Cheat sheet
  • Configuration
    • Permissions
    • Team
    • Program (release train)
    • Period (program increment)
    • Project and Jira (JQL) filters
  • Preparing a Program Increment (PI)
    • Program cycle
    • Feature backlog
  • Program Increment (PI) planning
    • Plan issues
    • Plan epics (features)
    • Plan dependencies
    • Raise risks and impediments
    • PI Objectives
    • Capacity
    • Team breakout
  • Scrum of scrums / Art Sync
    • Scrum of scrums and art-sync preparation
    • Progress per team
    • Progress per program
  • Cross-pi
    • Cross-PI dependencies
  • Advanced
    • Export issues, PI objectives, milestones and capacity to Excel
    • Ativo Programs custom fields
      • Field sharing
      • Ativo Program fields use PI keys since April 2023
    • Fields added to screens
    • Issue types
    • Limit permissions of suppliers
    • Jira Service Management tickets on the program board
    • Server to cloud migration
  • REST API
    • Authentication
    • Version
    • Cloud REST API Rate Limiting
    • Cloud REST API
    • Data Center REST API
  • Training
    • User training
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On this page
  • Plan
  • Progress & replan
  • Quick Tips
  1. Getting started

Cheat sheet

This page describes the main steps of a program increment planning and delivery.

Plan

Use the plan view in Ativo to facilitate the Program Increment planning.

Activity
Ativo Admin
Team Member
Scrum Master
Product Owner
Program Manager
Product Manager

Create sprints

X

X

X

X

Include features in scope

X

X

Define Milestones

X

X

X

X

X

X

X

X

X

X

X

X

X

Define, review & score objectives

X

X

X

X

X

Progress & replan

Use the progress views in Ativo to facilitate the Art Sync and scrum of scrum meetings.

Activity
Ativo Admin
Team member
Scrum Master
Product Owner
Program Manager
Product Manager

Deliver work and close stories

X

Close sprints (team level), replan stories.

X

X

X

X

X

X

X

X

X

Review cross team dependencies, re-plan

X

X

X

Decide and communicate on priorities

X

X

X

De-scope / add features

X

X

X

Score objectives : delivered value

X

X

X

Quick Tips

Show less stories on the board

  • Use Filters > Team filter with Add linked Issues to only show the issues from your team, together with the links with other teams.

  • Use View options > Issues > Cross-team dependencies to only show issues that have cross team dependencies

  • Use Filters > Issue type to only see the planning of epics (features)

  • Use Filters > RAG > Amber & Red (do not select ‘add linked issues’) to only see the issues that have red and amber indicators.

Use the View options > Cords to hide cords on the board.

Cord colors

  • ⬤ Red cord color = needs to replan to respect dependency (negative ‘slack’).

  • ⬤ Amber cord color = needs attention as prerequisite and the issue itself are planned in the same sprint (‘slack’ = 0, this is on a critical path)

  • ⬤ Purple cord color = timing of dependency is OK (positive ‘slack’)

Handle delays & re-planning

Unfinished stories in a sprint should be re-planned in another sprint.

Unfinished epics (features) should not be replanned. Ativo will detect if underlying issues are planned in later sprints than the feature itself was originally planned, and show this in the progress view.

Epics (features) added or removed from the PI can be tagged with ‘added/removed’ commitment levels. Use Filters > Commitment level (select ‘Add linked issues’) to switch between original planning and planning with added/removed features.

Filter

Note: filters affect all sections of the board, including the risks & impediments and the burn-up chart.

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Last updated 2 years ago

Configure Period (Program Increment)
Create & prioritize features
Create & plan stories according to capacity
Review cross team dependencies, replan.
Raise and review risks & impediments
Close sprints (program level)
Update & review risks & impediments